Organization is the key to managing any project. This is especially true if you have multiple people involved at different stages to get the job done. Ensure everyone has all of the information they need to complete their parts successfully and within the allotted deadline.
Ensure everyone has the correct deadlines for their part of the project. One of the most common mishaps is someone seeing the completion date and assuming they need to be finished with their part by then. This can throw everyone off schedule, not to mention become sloppy if any type of scrambling to complete something happens. Have a complete calendar, with dates of every stage clearly marked, that everyone has access to.
A lack of communication is another common problem, when it comes to successfully managing a project. Office emails and staff memos are rarely enough to keep everyone in the loop, especially when it comes to last-minute changes. Give every member of your team multiple ways to communicate, including regular chat sessions, a forum for networking and mobile apps for instant video conferences. Even if everything goes as smoothly as planned, these communication outlets are a great way to keep momentum going throughout the process with regular updates, concerns and praises on the current standings of the task.
No matter what part of the team a member is in charge of, make sure everyone has access to all of the information, when managing any project. Use an online database, such as through Zoho Projects or other task managers, which allow you to instantly upload reports, track deliveries and collaborate with all members of the team. This way, if anyone is stumped or having difficulties with a certain aspect, all of the data and insights is right there to refer to. Make sure the service you use offers mobile apps to stay connected to everyone on your team from your Smartphone, no matter where you are.
Whether this is your first time leading a group or you have years of experience under your belt, continue to look for the newest advancements in organization. Successfully managing any project has a lot to do with proper time management and keeping everything in one accessible place.